Ứng dụng phần mềm quản lý văn bản tại phòng hành chính quản trị công ty CP TRAPHACO e

Ứng dụng phần mềm quản lý văn bản tại phòng Hành chính quản trị - công ty
CP TRAPHACO

Application software for document management at Administrative management
– TRAPHACO JSC
1. Introduce about TRAPHACO JSC
As enterprises operating in the manufacturing sector and Pharmaceutical Business
VISION
To 2020 become a strong economic group in the field of care and health protection.
MISSION
- Devoted for the social product - epochal services and rich traditional values in order to
improve the quality of life.
- Always satisfying customer needs, create meaningful work and advancement
opportunities for employees..
- Increase value for investors.
Scale Enterprises
The company has four subsidiaries and two associated companies, has 15 branches
spread across the country, drug delivery system across 63 provinces and cities. The
company has 11 departments

1


2


With scale operating on the national of company and direction to the global
market, the management of administrative documents and transmit information to
promote products and brand requires application of information technology and the
document management software.
2. Reality Applications Information Technology and Media

-

Currently,

to

promote

for

business,

company

has

built

websites:

/>- The company has a staff site management professionals and IT charge.
- IT staff responsible management of the LAN systems department office, helping to
connect computers within the office area.
- IT staff shall assist the Administration administrator, assistant: Facilities
management of Information Technology. Construction plans and received software
towards applications: ERP, CRM (supplier selection software fit the business model).
- Current software applications for document management.
With firm size, while not applying information technology in document management

3

will have limitations:
- Time to send dispatches, text updates delays, untimely.
- Difficult when searching text.
- Document management costs large, bulky.
- The internal communications delay will affect the productivity and efficiency of the
work.
3. The text of the departments in the company needs to convey
Num
1.

Name departments
Administration office administrator

Content should convey
Dispatch to publish, notifications,
resolutions, plans internal company,
calendar

and

schedule

of

the

company's senior leaders, meeting
schedule, vehicle maneuvering

The notification, staffing plans,

2.

Organization officials

3.
4.

policies
Department of Finance and Accounting Notifications
Research and Development
The deployment

5.
6.
7.
8.

plan

research

Marketing Department

information
Internal communications,

Import and Export Department
Planning Department

Quality Assurance Department

deployment plan, advertising
Plan materials
Production Planning
Planning application deployment

market

management system: GPs, ISO, 5S,
9.

KPI ...
Provide testing card for workshops,

Quality Inspection Department

factories
10. Chamber Business
Notice, sales policies, plans
11. Risk Management Committee
Notice, plan ...
4. Experience from domestic and foreign enterprises
- Airlines are examples of applications of information technology in air traffic
4


management, ticketing ...
- Currently domestic pharmaceutical firms have little enterprise software applications
for document management, if primarily through e-mail for communication and

information management.
- Foreign firms in the global business environment such as Coca Cola, Samsung,
McDonald ... has offices, have invested in many countries around the world will certainly
be more software applications to manage and administration of business operations.
- Traphaco purchased and used software for document management, Administration
management software helps operators and elected officials published the text
information. Each member company and the managers own acount offered to help
provided information getting information quickly and conveniently. The management and
leadership is so smooth and timely and effective.
- Document Management Software by CNPM Selab Research and development..,
Ltd supply. The following interfaces can help us visualize Traphaco software
applications in management and executive jobs.
- Account of Do Tien Sy pharmacists:

- Accounts of the TRAPHACOSAPA subsidiary:

5


- The main interface:

6


Staff have acount can see the content of the meeting notice and activities taking place in
the entire company dm system (document management).
In the following message we can see the company is preparing to develop khaiphan
DMS software sales software may be suppliers by IMS company.

7

In the following, the individual concerned may be aware that the schedule for
maneuvering vehicles in service work

In this software also manages the text of ISO management system, staff can look up the
text, the SOP.

8


Individual,

member

companies,

affiliates

have

access

to

the

system

qlvb.traphaco.com.vn to receive information quickly, to meet the needs of solving the

individual parts.
5. Learn solutions to apply Information Technology and Media
Administrative Office of Management survey software companies and the proposed use
software of the IMS company
6. Planning applications Information Technology and Media for business
With business strategies of pharmaceutical products of natural origin, in accordance with
the times demand, tend to use natural products. The step-oriented company that has
helped the companyachieve this success
Traphaco with strategy 'green Health '
This strategy is built on the foundation of natural medicinal herbs, to ensure
sustainable development, environmentally friendly, closely linked with the development
of the economy and bring health to the community.
According to the survey of Traphaco JSC, Vietnam has advantages in terms of
biodiversity with over 4,000 species of plants and mushrooms have medicinal uses, many

9


endemic species expected in new drug development. Thus the navigation, focus research
and production of drugs of natural origin are being viewed as a major breakthrough in the
pharmaceutical industry.

And more importantly, Medicinal gardens also produce clean products (pharmaceuticals)
quality, safety and effectiveness (high hygiene standards), better serve for the prevention
and treatment for people, contributing to enhance reputation of business credit. Besides
Traphaco also constantly investing facilities, extensive cooperation with scientists,
research organizations... The company has collaborated with the Institute of
Biotechnology - Viet Nam Academy of Sciences Research and application of
biotechnology in the production of products to create products with more advanced
features Vietnamese and more efficient in use and treatment. Special applications in high

technology artichoke leaves extract: yeast dissolves the polyphenols, the active
conservation of polyphenols in artichoke.
Traphaco is also a pioneer in the business proposals and partnership with the
Institute and the Institute of Medicine, School of implementing the State level "Building
a pharmaceutical manufacturing processesing cleaner and cleaner process for the

10


preparation of a number of high quality products."This is a prerequisite for the production
of medicinal products from clean, safe and efficient. The results of the research have been
applied to the production of key products such as Boganic. Products with natural
ingredients, GACP guidelines apply quality control-WHO.
From SCIENCE to life inherited traditional medicine for thousands of years
Vietnam, boldly Traphaco new technology into production. With the slogan: "New
Technology & Traditional Identity", Traphaco society devoted to products, services and
epochal rich traditional values
By 3 base: traditional identity - green technology - high-quality human resources,
Traphaco has been channeled into the era-"The way health green" became the provider,
dedicated to social products, services and epochal rich traditional values. That was the
way toTraphaco become pharmaceutical the No. 1 brand in Vietnam.

The products have natural origin of company such as CEBRATON, BOGANIC....
had revenues each product up to 300 billion / year. The company's revenue for all
11


products has reached nearly 2000 billion figures. The company's products were sold
across the country and began exporting to the country. The application management
software as it becomes necessary.

With the strategic direction that, Administration and management plan proposed
implementation, software application management sales
7. Objectives, resources, time and action programs
No Goals
1

HR

Time

Programme of

Manage sales staff, working - People: 270 Năm

Action
2014- - Negotiating

time, salespeople promote the employee
expansion
development
2
3
4
5

of

2015

- Training staff

market market.
(GPS -

Officer

in

charge IT
navigation)
Manage customer
- Personnel
Fast response procedures:
management
Sales Invoice
sales
staffEquip

server-

with the IPAD
270 equipped Investment
funding:3,5
billion VND
References
1. Dr. Nguyen Van Thoan - Management Information System lecture
2. />
12

partners

to

use

software.

the