GIẢI PHÁP ỨNG DỤNG CNTT và CHIẾN lược ỨNG DỤNG CNTT, TM đt tại CÔNG TY CP QUẢN lý VIỆT e

GIẢI PHÁP ỨNG DỤNG CNTT VÀ CHIẾN LƯỢC ỨNG DỤNG
CNTT, TM ĐT TẠI CÔNG TY CP QUẢN LÝ VIỆT

INTRODUCTION
We are living in a new era of bright development of information technology.
Information technology is growing increasingly powerful and widely used in all
areas such as production, sales, management, training ... Information technology has
played an important role and not integral in the development of society.
In Vietnam, information technology is widely used in most businesses and it
has plays an important role in the development of every business. By the
development of information technology, the business is easier to keep records and
documents through each stage; it is more favorable for business, access to the
updated information for the operation of the business...
Recognizing the importance of information systems, Viet Management
Consultant Co,.Ltd has apply information technology in almost all activities of the
company from the beginning. Here I am pleased to present the status of the business
as well as long-term strategies in the application of information technology.

0


OVERVIEW ABOUT COMPANY
1.

Introduce about company



Name of company: VIET MANAGEMENT CONSULTANT CO.,LTD



Head Office: No.319, Thanh Nhan Street, Hai Ba Trung District, Ha Noi.



Tel: (84-4) 2 222 6670;



Email:

Fax: (84-4) 2 222 6671
Website: www.vietmanagment.vn

Viet Management was established in May 2008 with the main field of activity
is the recruitment and training of personnel for organizations and individuals, design
skills courses, recruitment consultants for businesses...
2.

Personnel structure and the organizational structure

a.

Personnel structure



Board of directors: have 4 members and they had the highest decision in the
company. Board of directors gives the development direction, vision and
operational strategy, business development plan in medium and long term.



Leadership: 1 manager and vice manager
+ Manager directly manage and general operating activities of the company.
Manager is allowed to make decisions within the scope of powers and is
allowed to report directly to the board.
+ Vice Manager: Support director in managing and operating companies.



The chief of department and senior department: have in charge of the
operations of each department.

b.

Organizational Structure

1


BOARD
BOARDOF
OFDIRECTORS
DIRECTORS

MANAGER
MANAGER

VICE

VICEMANAGER
MANAGER

CHIEF
CHIEFOF
OFSALE
SALE
DEPARTMENT
DEPARTMENT

CHIEF
CHIEFOF
OFFINANCIAL
FINANCIAL––
ACCOUNTING
ACCOUNTINGDEPARTMENT
DEPARTMENT

CHIEF
CHIEFOF
OFADMINISTRATIVE
ADMINISTRATIVE
––HUMAN
HUMANRESOURCE
RESOURCE

CHIEF
CHIEFOF
OFMARKETING
MARKETING

Viet Management’s Organizational Structure

3.

Facilities and equipment
At the beginning of the founding of the company, with the purpose is creating

the best conditions for business operations and consistent with the field of the
company, the board of director and the leadership have the construction of facilities
with full equipment associated with each function of department and operation of
the company. These include:


Manager department: be equipped : 1 phone, 1 laptop, 1 printer and office
stationeries



Vice Manager: 1 phone, 1 laptop, 1 printer and office stationeries.



Other department: Each department be equipped 2 telephones, 10 computers
and 1 printers.

2




Office: 1 telephone, 1 computer, 1 multi-function machine with scan and fax, 1
photocopy,



Meeting room: 1 computer, 1 projector.



Training department: 5 training rooms are equipped 1 desktop, 1 projector, 1 set
of speakers and a microphone.



All of the rooms are installed air conditional
The computer systems of the company are connected to the Internet with fiber

optic lines provided by VNPT.

SITUATION OF APPLICATION IT IN THE COMPANY
1.

Application of IT in the company

Along with the development of information technology in the enterprise, Viet
Management Company has applied information technology in the most of field of
the management, business and training. Specifically as follows:


The company installed a computer system for the management, business in all
departments, and computer systems for organization of training courses, short
term courses.



All the company's computers are connected to the Internet via fiber optic lines
provided by VNPT with transmission speed is 40MB / s. Beside it, the whole
computer in the department are connected to the internal network to facilitate
the work.



The company

has a

website

page

with

the

address:

http://www.

vietmanagement.vn



Each employee has a separate e-mail for working



The computers are installed the latest software applications along with the
application which is in accordance with the expertise of each department.

2.

IT level of staff
Vietmanagement is one of the companies which operating in the field of

recruitment and personnel training so from the initial establishment of the company,
Viet Management has always focused on construction of personnel have the good
3


level of expertise, and companies require staff to have qualified in English and
information technology. With the selection of the input is 100% employee at the
company must satisfy about qualifications and expertise which match with the
vacancy, the employee must have a certificate on the office computer and using a
proficient computer with applications.
Accounting department, administrative and human resourcse department are
trained on how to use the software for each job.
IT department has 4 members who are trained and have responsible about IT of
the entire company.

ANALYSIS SWOT ABOUT APPLICATION OF IT

1.

Strength



The company has equipped facilities and equipment which is suitable with the
individual's work, each department.



All the company's computer configuration consistent with the nature of work,
the installation and integration of functions supported software of each
department. In addition, all computers are connected to the Internet for work.



The company is also equipped with software for management and the
professional work of the department.

For example: accounting department except Microsoft application software, the the
computer also be installed accounting software, antivirus software, attendance
software by fingerprint


The whole staffs that use computer have beel trained on how to use computer,
some softwares for work.

2.

Weekness



The software is currently used mostly unlicensed software or trial software
(except for Accounting software and Attendance software) so the errors usually
occur during use.



Because only 1 server so when it has problem, it can not promptly replaced and
leading to disruptions in the internet system of company.
4




Company does not have human resource management software, management
of candidates. Currently, the sales staff just enter the data in a excel file.



Although employees have been trained in basic on IT but still not avoid the
error and can not repair by one self.

3.

Opportunity



With the trend of the development of IT, the approaching with the modern
software, cheap cost is one of the opportuinity for all of enterprises.



Beside it, the company has young staff with ability to acquire and familiar with
new technologies very quickly.

4.

Challenge



Information Technology is developing so rapidly so the company needs specific
directions on IT to catch up and ensure the application of new technologies into
operational and business management of the company.



The company's staff should be regularly trained in the field of information
technology to keep up with the current development.



Company should continue to invest and upgrade computer systems, software
support

COMPETITORS TECHNOLOGY APPLICATION INFORMATION,

EXPERIENCE AND LESSONS LEARNED FROM THIS
1.

Competitors technology application information
On today's job market, Viet Management is faced with a lot of great

competitors not to mention rivals such as VietnamWorks, supermarket jobs,
CareerLink, job 24
The opponents of the Viet Management were active on the job market for a
long time so here are the major competitors in terms of capacity and scale.
Considering the aspect of information technology and electronic commerce, the
opponents of the Viet Management has outperformed our company.
Compare
Technology

Viet Management Competitors
Vietnamworks
Jobs 24h
CareerLink
With
large-scale Compared with the As
a
large-scale
5


information

companies,

CareerLink Job and company in the field

system

Vietnamworks

Vietnamworks,

invested

heavily

in 24h

is

Jobs of

construction

smaller should

facilities

and companies.

equipment

and  Company has built modern

also

CareerLink system of
information

information

one

technology such as:

employers

 Modern

computer

candidates to find and equipment for the

systems,

upgrade

work. However, the work of the entire

and

website

for technology.

and Computer

systems

not company.

maintenance

interface

is

every 3 months /

beautiful

website Website with a nice

time.

layout

 Websites system is
built
with

and

catching.

individuals

and

businesses

can

such software fingerprint
attendance,
as fingerprint time time
accounting software,
attendance,
applications

access and create an

accounting

account online. Web

software,

interface for users to

resource

easily search.

management

 Vietnamworks

software.

has

many

applications

use

information

technology in the
management
such

search.

software
professional,  The company also Office
many
uses a number of applications such as

applications for both

internal

eye- interface, easy to use

of

operations
as

attendance

card
system
6

human
human management
software.

resource


from,

human

resource
management
software,

project

management
software, accounting
software.
The level of

 Vietnamwork

Staff  The

level

of  Staff

is

being

technology

are very carefully

information

staff

recruited

information

selected,

has been uneven.

qualified

qualified

Some parts, such as

information

requirements rather

accountants, office

technology

more information.

still difficulties in

proficient use of

 After join to the

the use of software

computer

applications.

office applications.

highly

company, employees

highly

,
and

involved one short  IT staff are 5 parts  Staff is trained in
traine on how to use

of the workload of

how to exploit the

the

large

human

software

companies

resources

applications

that

should not be able

companies

are

to support all the  Employees

using.
 Employees
business
marketing
knowledge

of
and
have

e-

commerce
applications,

are

other parts of the

trained on how to

troubled

overcome some of

equipment,

the problems are

software.

common computer.
 IT

of

information
technology,

over the Internet.

department

consists

of

15

people,

have

a

university degree or
using

higher in the field
7


technology as a tool

of

for

technology.

the

job

to

maximize

market

information

the
and

its

customers.
 Company
staff

has

with

qualified
support

20

highly
always
other

departments.
2.

Experiences, lessons learned from the competitors

After analyzing the strengths, weaknesses, opportunities and challenges that

companies currently face and will, together with the analysis of competitors we can
draw some lessons and experiences as follows:


Human factors are the key factor determining the success of the company, so
the investment in human resources within the company to develop the field of
information technology is essential.



Besides, the company should invest in construction of the system of modern
equipment for the field of information technology such as routine maintenance,
upgrading computer systems of the entire company, the upgrade application
software, purchase software license for trouble-free use.



Internet is the essential tool that almost any business need and use. This is an
essential tool for businesses access to outside and vice versa. Therefore, the
training staff knows how to exploit the market that the company is heading
through the Internet is essential.



Build a professional website system, convenient for users.

8

INFORMATION APPLICATIONS SOLUTIONS AND STRATERGY
OF TECHNOLOGY INFORMATION AND ELECTRIONIC
COMMERCE
1.

Application of information technology solution in the field of personnel
Currently seeking candidates for employment as well as the finding of the

businesses are very much interested. The job market is not always less "hot".
Especially during which information technology is growing increasingly vibrant and
important role today is the exploitation and application of information technology in
the industry is essential for companies active in this field.
Most companies are active in the field of current solutions are applications of
information technology into the company's operations. Specifically:


Website building system, make it look to the details, it is clear to see when
people can access to find the necessary information.



Website divided for private individuals and for their own business. For
businesses wishing to recruit senior personnel will have a separate account to
access the website and search for senior candidates.



The companies in the industry are e-commerce applications on the company's
activities such as advertising on the company's image in a website

(Vietnamworks logo and information posted on the website of vnexpress
recruitment), whereas the company also posted pictures, logo's partners in its
website.



Application forms online trading, online trading account through the banking
system or messaging system.

2.

Strategic application of information technology and e-commerce

Development and application of information technology to improve the quality and
efficiency of business management and at the same time promote international
integration in the future.
a.

The basis of material
9




Need to find out and get oriented before the trend of the times so that the
building plans applications of information technology and business
management in a most efficient way.



Renovation of computer systems, equipment and technology to match the
development trend of the industry.



By 2016, companies need to invest in modern server systems over to meet
expanding business operations of the company.



In 2020, towards a higher position in the HR industry, companies have to
upgrade, replace all the old equipment was poorly used by the new equipment.

b.

Technology Information application



Image information: introductory information, photos, services on the website
with massive traffic, frequent refresh and refresh and update of the package
price search service personnel for enterprises.



Implement online marketing and sales promotion programs.



Website promote (e-marketing): Marketing Online implementation plan.

Coordinate with sales department to implement marketing plans electronic
commerce.



Build a database of candidates to help facilitate the easy recruitment of
candidates seeking to login.



Build a database of regular customers, and potential candidates.



By 2020, continue to improve and modernize the management of records of the
candidates as well as the business of the company is the customer.

c.

Human resources



HR department in conjunction with the IT department to prepare a training plan
for all officials and employees of some attention while using the tools, software
applications, how to fix the underlying bug .



Recruit human resources development for information technology companies.



Raising the level of officials and employees by organizing regular training
courses on the use of IT applications for each department.
10


ACTIONS PLANS EXPENDITURE PLAN
Time

Implementing
Agency

Cost (VNĐ)

Buy additional equipment
such
as
computers,
1. phones,
projectors,
microphones ensure the
development
of
the
company in the long term.

6/2016

IT and Financial
Deparment

500.000.000

Check periodically and
2. warranty for all equipment
and machinery in the
company.

Begining of
year and the
end of year

IT Deparment

40.000.000/year

Upgrading
applications
3. accounting
timekeeping
human
management

Every year

IT Department

30.000.000/year

4. Develop and continuously
updated database system

Quarterly

Sales and
Deparment

20.000.000/year

Online marketing promote
through social networking
5.
sites, online media, social
networking sites have the
most traffic.

Every year

Marketing and
IT Deparment

40.000.000/year

Humon Resource
and

30.000.000/year

STT

Implementation details

software
such
as
software,
software,
resource

Organize training courses
6. for officers and employees
on the application of
information technology

Every year

IT

IT Department

CONCLUSION
Before the development of the field of information technology and its application to
the development of human resources, Viet Management realized how importance of
11


construction in a system of modern technology information, response activities of
all businesses today and in the future is essential. Technology Information and

electronic commerce is an important factor contributes to the development of the
company, to help improve the efficiency of management and business. Because of
this, along with the business operations of the company, Viet managent has and will
continue to place more emphasis on the application of technology in business, invest
in equipment, technology and continuing training of a team of talented personnel
both technical and technology.

12


REFERENCE LIST
1.

Slide of “Management Information System”

2.

Textbook “Managementment Information System”, University of commerce

3.

Ha Huong, 2011, “Information Technology, the fulcrum for social and
economic development”, />
4.

2013, />%C4%91i%E1%BB%87n_t%E1%BB%AD

5.

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