Tài liệu Microsoft Office 2010 Product Guide part 7 docx

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Quick Steps
Many e-mails you receive involve more steps than reading it and
simply leaving it in your inbox. Sometimes you need to move it to
another folder and create a meeting or appointment, forward it to
others and delete the e-mail, or any combination of tasks. Rapidly
respond to items in your mailbox by creating and defining common
tasks that can be executed in one quick and easy step.
Quick Steps enable you to do the following:
 Spend less time in your inbox or calendar by reducing the
number of clicks needed to take action.
 Forward an e-mail to your team and delete the original; flag,
categorize, and file an e-mail into a specified folder; and do more
in a flash.

Available in:
 Look for Quick Steps on the Home tab of the Ribbon,
in the Quick Steps group.
 The first time you click on a pre-built Quick Step, other
than Reply & Delete, a prompt will display, enabling
you to customize it to fit your work style.
 If you’re an Exchange user, when you first click the To
Manager or Team E-mail Quick Step, e-mail
addresses for your team will automatically populate.
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Use Quick Steps to perform

multiple actions in a single
click.


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Reporting line data must be configured for Team e-mail address to automatically populate.

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MailTips
For business users, sending unnecessary e-mail messages and
distributing confidential information outside the company are
frequent concerns. With the new MailTips feature, you’re
instantly alerted when you are about to send e-mail to the
following and more:
 A large distribution list—avoid spamming a large audience
with unnecessary messages.

Available in:
 IT departments in organizations can configure MailTips
according to a wide variety of options.
 Microsoft Exchange Server 2010 is required.

 Someone who is out of office—save time from sending e-mails that won’t be responded to in time for your deadlines.
 Invalid recipient address—determine if a recipient will receive your message immediately and avoid bounce notices.
 External parties—help prevent sending confidential information outside the company.

MailTips notify you if a recipient has set an automatic reply prior to sending your e-mail and helps save you time.

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Leverage the power of social networking right within the e-mail application you already use.

The all-new Outlook Social Connector connects you to the social
and business networks you use, including Microsoft SharePoint,
Windows Live, or other popular third-party sites, such as
Facebook, LinkedIn, and MySpace, so you can get more
information and stay in touch and up-to-the-minute.
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Access
everything from e-mail threads to status updates from those in
your networks in one single, centralized view without leaving
Outlook.
 Synchronize your contact data right into Microsoft Outlook
and obtain information about your friends and colleagues.
See status updates from third-party social networks, recently
posted files—even view shared photos.
 Connect to SharePoint My Site social information and
receive updates from your workplace such as newly posted
or tagged documents, site activity and more.

Available in:
 To find available providers for your social networks, click
the View tab, click People Pane, and then click Account
Settings. In the resulting dialog box, click the link near the
top titled View social network providers available
online.
 When viewing a message with multiple recipients you’ll
see a photo for each person at the top of the People Pane.
Click a photo to quickly view more information about that
person such as communication history or status updates.

 Easily track your communication history. Use the Outlook Social Connector to display a quick view of related Outlook content

when you click on a contact’s name, such as recent e-mail conversations, meetings, and shared documents.

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Microsoft Office Professional Plus 2010 is required to view SharePoint 2010 My Site social data. Connecting to a third-party social network requires an add-in provided by that social
network. In most cases, usage of that social network requires you to be subject to the terms and conditions of the provider.

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 Download third-party providers for your favorite social networks and connect more with the people in your network, all without
leaving your inbox.
 Developers can connect and feed social streams from line-of-business applications or integrate solutions directly into Outlook.


Stay connected to the people
in your network without
leaving Outlook.

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Connect to your colleagues and friends without switching to another application.
Streamlined Communications
Contact information is available throughout several Office
2010 applications. When combined with Office Communicator
or your favorite instant messaging application, you can view
the availability of a person, such as when co-authoring a
document in Word or PowerPoint, or viewing an e-mail in
Outlook.
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 Hover your mouse pointer on a name or presence icon to
display the contact card for your colleague, and then easily
initiate an instant message. With Office Communicator,

you can also reach out to them through a voice call.

Available for:
 Get used to this adorable little button. This is the
presence icon. You’ll see it in your favorite Microsoft Office
applications next to a person’s name and be able to easily
determine when they are available.
 Some features described in this section require Microsoft
Exchange Server 2007 or later.

 If your contact is unavailable, you can send them an e-mail or schedule a meeting right from the contact card.

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Instant messaging and presence information require one of the following: Microsoft Office Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2, Windows
Live Messenger, or another instant messaging application that supports IMessenger. Voice calls require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or
an instant messaging application that supports IMessengerAdvanced.