Quản lý nhà nước về lưu trữ ở việt nam hiện nay tt tiếng anh

MINISTRY OF EDUCATION
AND TRAINING

MINISTRY OF HOME AFFAIRS

NATIONAL ACADEMY OF PUBLIC ADMINISTRATION

TRAN VIET HOA

STATE MANAGEMENT OF ARCHIVES IN VIETNAM
Major : Public administration
Code : 62 34 82 01

ABSTRACT – DOCTORAL DISSERTATION IN
PUBLIC ADMINISTRATION

HANOI - 2019


The dissertation is accomplished in the National Academy of
Public Administration

Supervisors:

1. Assoc. Prof. Dr. Nguyen Thi Thu Van
2. Dr. Vu Thi Minh Huong

Reviewer 1:

Reviewer 2:

Reviewer 3:

The dissertation is upheld in the presence of NAPA Doctoral
Assessment Board, at the National Academy of Public Administration.
No 77 - Nguyen Chi Thanh Street, Dong Da District - Hanoi.
At

date

month

year 2019

The Dissertation can be found at National Library of Vietnam and
the Library of the National Academy of Public Administration


INTRODUCTION
1. Rationale
"Protection and promotion of archives values" is a confirmation
mentioned in the Political Report of the IXth Central Committee of the
Party at the Tenth National Congress of the Party. The National Archives
Ordinance No. 34/2001/PL-UBTVQH10 on April 4, 2001 of the National
Assembly Standing Committee also affirmed that "archives are the
heritage of the nation".
In the context of implementing of the administrative reform and
applying technology (Industrial Revolution 4.0), the trend of
globalization has been affected all the areas of society, including archival
field. New context provides Vietnam archives challenges and new
opportunities requiring with the changes in the management of state

archives.
Archival work plays an important role in providing information for
management activities. The quality of archives management directly
affects the quality of operations in state agencies. Therefore,
strengthening the state management of archives to improve the
effectiveness and efficiency of this work is an indispensable task to
successfully meet and implement the goals set out in the PAR Master
Program in the period of 2011-2020.
Up to now, the State management of archives has achieved
remarkable achievements such as the apparatus for performing the state
management function on archives has been built completely from the
central to local levels; system of legal documents and professional
guidance was built synchronously; the number of public servants in the
archives field has increased in number and quality, basically meeting the
work requirements set out; Through multilateral and bilateral
international cooperation, Vietnam archives has many opportunities to
participate in international activities to exchange and access to new issues
in archives management.
In addition to the achieved results, the state management of archives
still has some shortcomings such as: The lack of stability in the
organization of the local archives, the records of some agencies is not
well organized; records formed in the operation of state agencies have not
been implemented in accordance with the Law on Archives; the status of
unsolved, cumulative documents that have not been classified or revised
are still very common; Many valuable records are in a state of
deterioration or loss in agencies and organizations from the central to
local levels. Some provisions of the Archives Law of 2011 are not
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reasonable; The quality of some guidance is not high, not yet complying
with the principle of centralized and uniform management in the work of
archives, and there is still a lack of administrative sanctions in the
archival field. The policies for for public employees working in archives
is in need to change.... Besides, the process of international integration
and the achievements of the public revolution Industry 4.0 has affected
archives such as the appearance of electronic documents, big data ...
requiring employees of the archives must have a background in
information technology and foreign languages. New issues for the
operation of archiving in our country such as electronic filing, transfer
and management on the electronic document network, insurance of
archives, declassification of archives is still a matter that has not been
properly addressed ...
In the process of international integration, the search for reasoning,
learning, acquiring the achievements of the state management of archives
of the countries in the world has an important significance. Therefore, it
is necessary to seriously study the new public management model and
consider the possibility of applying a new public management model
in the state management process of archives in Vietnam for archives’
work. organize and enforce effectively to improve the
effectiveness, efficiency and reduce violations in storage.
Given that rationale, the researcher embarks upon the research "State
management of archives in Vietnam today", with hope to make more
theoretical and practical contributions to archives state management in
Vietnam.
2. Research objectives and tasks
2.1. Research objectives
The dissertation is aimed to clarify the state management of archives
(SMA) in a scientific manner; judge the SMA practice in Vietnam; and
recommend a set of solutions to the renewal of SMA modality so as to

improve it. Thereby, the dissertation will help improve the quality and
effectiveness of public administration in Vietnam in general and archives
management in particular.
2.2. Research tasks
To provide an overview of the international and domestic practice of
SMA research, thereby pointing out issues that need further study within
the dissertation scope.
To provide a systematic theory in SMA and the possibility to apply
New Management into archives in Vietnam.
To provide an analysis and judgment of SMA practices in Vietnam
To propose solutions for renovation of SMA to improving SMA
quality and effectiveness in Vietnam in the future.
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3. Research objects and scope
3.1. Research objects
The research object of the dissertation is defined to be the SMA
activities in Vietnam.
3.2. Research scope
- Research contents
Research into the substance, form, method for SMA.
Research into SMA theories, models in the world, and SMA
activities in some typical countries.
Research into SMA planning; the law on archives; organizational
structure and civil servants in archival field; the management of scientific
research, application of science and technology in archival
work; results of training and retraining civil servants and archives;
inspection and handling violations of law, international cooperation.
- Spatial scope

Research into state administrative agencies in Vietnam.
- Temporal scope
Domestic state management of archives since 2011 (the year in
which the Law on Archives was enacted) to the present (2019).
4. Research hypotheses
Archives are important for providing information for socio-economic
development and management activities, national defense and
security. SMA in Vietnam currently has some limitations. The research
and application of a synchronous, science-based solution system of new
public management and practice will help the state management of
archives meet the requirements set in the new context.
Questions to be answered include: Why do we need to carry out
SMA? How should SMA be organized in Vietnam? What are the
achievements and limitations of SMA in Vietnam? What factors affect
SMA? What are the views and solutions to improve the state management
of storage in Vietnam today?
5. Research methods
5.1. Research methodology
The dissertation adopts dialectical materialism and historical
materialism as methodology; is based on the theoretical foundation of
Marxism-Leninism and Ho Chi Minh's thought; views and guidelines of
the Communist Party of Vietnam on building a socialist rule-of-law of the
people, by the people and for the people.
5.2. Research methods
Literature and practice review, interviews methods are used as a
means to gather and classify data and materials about international and
domestic SMA as a way to form primary data for the dissertation.
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Qualitative and quantitative comparison and analysis are used study the
nature of problems so as to form secondary data. Based on these findings,
PEST analysis tool is used to judge realities, SWOT analysis tool to
assess the strengths and weaknesses of SMA in Vietnam, thereby
synthesizing and coming up to conclusions and theoretical test. The
methods of abstraction and modeling are used to identify and define the
SMA subjects, model and mechanism in Vietnam and to discover
reasoning.
6. New contributions
As an in-depth study of SMA, the dissertation has the following new
points:
Completing the theoretical rationale for SMA: Demonstrating the
role, significance and effect of SMA in state power control. Defining the
characteristics, contents, forms and models of SMA in Vietnam.
Proposing the renewal of SMA solutions to improving the quality
and efficiency of SMA in contemporary context and the possibility to
apply New Public Management model into the SMA in Vietnam.
Research findings will be added to the theoretical system of SMA.
Realistic arguments will be helpful for the organization and management
of archives, policy development and enforcement in Vietnam. This is also
a reference for researchers, teachers and students of SMA training
institutions.
7. Dissertation composition and structure
In addition to its introduction, conclusion, list of references and
annexes, the dissertation is structured into four chapters:
Chapter 1: Overview on the research practice of state management
of archives.
Chapter 2: Theoretical basis for state management of archives.
Chapter 3: Realities of state management of archives in Vietnam.
Chapter 4: Solutions to improving state management of archives in

Vietnam.
Chapter 1
OVERVIEW ON THE RESEARCH PRACTICE
OF STATE MANAGEMENT OF ARCHIVES
1.1. Research works relevant to state management of archives
(SMA)
1.1.1. Domestic research relates to New Public Management
The theory of New Public Management was born in the 1980s of
twentieth century in developed countries, primarily in the UK and USA. New

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public management is considered as an essential part of management
thought or management doctrine based on ideas formed from the private
sector and applied to the public sector.
There are a number of the research works on state management
" Measuring and evaluating the efficiency of state management Achievements in the world and applications in Vietnam " (2012), Nguyen
Dang Thanh, "Understanding American Public Administration, Theory
and Practice " (2012), Nguyen Dang Thanh and Nguyen Huu
Hai, " Public Management "(2013) by Bui Huy Khien , Nguyen Thi Van
Huong, " Human resource management in public sector: Theory and
experience of some countries " (2015), Nguyen Thi Hong Hai, Nguyen Thi
Thanh Thuy, Le Thu Hoai, Ministry-level scientific research project
" New public management and application to Vietnam's administration "
(2010) by Nguyen Van Dung, " Decentralization of state administrative
personnel management in Vietnam today " (2016) by Hoang Mai, The
authors mentioned the origin, new public management concepts
and theories and application of new public management models in the
United States. The authors also explained that the issue of new public

management must be a universal key, a model for all.
The
authors
introduced
the
application of
public
management model in countries and solutions to most successfully apply
the characteristics of the new public management model to specific
conditions of Vietnam. Leaders, policy makers and researchers must
thoroughly study the characteristics of the new Public Management
model as well as draw lessons from the countries that successfully
applied or failed this model, then determine the level of application of
each administrative reform solution under the new Public Management
model to the practical conditions of Vietnam accordingly.
The above works are important sources for the author to study
new public management model in the state management of archives in the
current context.
1.1.2. Domestic research relates to SMA
Some authors (Van Tat Thu, Nguyen Văn Tham, Duong Van
Kham, Nguyen Canh Duong, Tran Hoang, Vu Thi Minh Huong, Nguyen
Manh Cuong, Vu Thi Thanh Thuy) have referred to state management of
archiving during their works.
The authors mention the definition of archives, state
management of archives, the role of state management of archiving. The
authors also focused into some contents of state management
of archives such as issuing the law on archives; building organizational
structure and a system of civil servants in archives; organizing the
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management of scientific research, application of science and
technology in archives; inspecting, examining, settling complaints,
denunciations and handling violations of the archival law ... as well as a
number of issues related to the current situation and solutions for state
management of archives. This is a valuable document referenced by the
author during the writing of the dissertation.
Those research has provided an overview of the formation and
development process of state management on archives in Vietnam today.
1.2. International research works relevant to SMA
1.2.1. International research relates to New Public Management
The research work "Civil service systems in Asia" (2001) by Burns,
John P, Bowornwathana, introduces practice and compares civil service
systems of some Asian countries. The book "Civil service reform" (1996) by
Constance Horner, Patricia w. Ingraham, Ronald P. Sanders, refers to the
trend of public service reform, which mainly apply the achievements in the
private sector into public.
The book “ The New Public Management and Public Management
Studies” (2017) by Ewan Ferlie introduces new public management, public
management models in countries around the world, analyzing
achievements and limitations of public management models in
countries. Author Erik Hans Klijn I from Eramus Rottedam University,
Netherlands with the article " New Public Management and Governance:
A Comparison" analyzed on the basis of comparing the characteristics of
the new public management model and governance model. The author
argues that, while the new public management model applies many
elements of the market economy, the state governance model focuses
on solving the complex problems of the economy and the tendency of
cooperation between public service providers.
The book "To Serve and to Preserve: Improving Public

Administration in a Competitive World" (2000) by S. Chiavo-Campo and
PSA Sudaram (Asian Development Bank is a fairly comprehensive
research work on regarding new public management.
In the practical conditions of Vietnam, the research works
of foreign authors are feasible suggestions such as promoting
decentralization, empowering local governments.
1.2.2. The international research works related to SMA
In general, the researchers have mentioned state management
of archives including the theoretical state management of archives,
current situation and challenges in the future.

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Book "Modern Archives: Principles and Techniques” (1956) by
Theodore Roosevelt Schellenberg, a famous study of an American is
about the archival practices of the United Kingdom, France and the
United States. The article "The Future of Archives and Recordkeeping:
A Reader" (2011) by Duncan Birrell, mentioned the challenges of
archival work in the 21st century and propose approaches to the
development of the work l advantages of a storage perspective
readers . The book "Archives and Recordkeeping: Theory into
practice " by (2013) Caroline Brown provides an overview of the
contents of the archival work, from the concept, the implementation in
practice as well as the impact of the archives on social life. The author
also assesses the impact of information technology on archives, the
management of electronic document trends and the application of
information technology in archives.
1.3. Research findings
1.3.1. International and domestic research works can be referred

into the dissertation
The findings through the research works as follows:
Firstly , the research works have come up with a general system
of theoretical SMA such as management concept, archives, state
management concept; principles of SMA, factors affecting SMA... of
countries in the world as well as in Vietnam.
Secondly, the authors describes a number of aspects related
to the SMA in Vietnam today, evaluating the advantages and
disadvantages of SMA in Vietnam today .
Thirdly , the authors have raised a number of views and
solutions on SMA such as improving the system of state management
documents on archiving, management organization, training, foster the
capacity of civil servants and archives in the archival field... in Vietnam
today.
1.3.2. Issues need to be further studied
Firstly , the research works related to the dissertation topic have
not clarified SMA fully, systematically.
Secondly, the works have not not yet fully assessed the status of
SMA in Vietnam at present, especially the period after 2011 in the
context of the implementation of the Law on Archives in 2011 until
now.
Thirdly , the works have not given the overall solution for
SMA in the current conditions in Vietnam.

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Chapter 2
THEORETICAL BASIS FOR STATE
MANAGEMENT OF ARCHIVES

2.1. Concepts of SMA
In this research work, the concept of management is defined as
follows: management is the impact of managers to achieve the goals and
request on certain based on objective law.
The concept of state management: activities of the state
power, using state power to regulate social relations . State management
is considered a functional activity of the state in social management and
can be considered as a special functional activity.
New public management concept: a vision, a doctrine, a set of
management techniques that are transformed from the private sector to the
public sector.
Definition of archives: There are many different interpretations
of archives. Archives are understood to be consistent with (1) records, (2)
an archiving agency, storage (3) archives operations. ( 4) archives
work. Many documents, scientific papers related to archives as one of
these 4 understandings.
Within the scope of this dissertation, due to the diversity of
archives terms with many different interpretations mentioned above, to
limit and unify the thorough understanding of the terminology archived in
the dissertation, based on the total results. The author considers the
concept of archiving as follows: Archiving is an area of state activities
including all the theoretical, practical and legal issues related to the
organization of science, preserve and organize the effective exploitation
and use of archives in service of national interests, agencies,
organizations and individuals.
State management: is an activity of state power, using state
power to regulate the social relations arising in the field of archives.
The dissertation analyzes the role of SMA in ensuring
information for management activities, improving work efficiency,
meeting the requirements of organizations and individuals; protecting the

confidentiality of information related to agencies, organizations and
individuals and promoting regional exchanges and international
integration.
2.2. The requirements of New Public Management to SMA
The dissertation explored the concept of new public management,
stating the need for innovation in SMA in Vietnam.
The application of a new public management model has been set
for the SMA following basic requirements: Firstly, ensuring the
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effectiveness; Secondly, building a flexible mechanism, minimizing
procedures; Thirdly, strengthening
decentralization; Fourthly, partial
privatization of state activities ; Fifth, applying market factors to best
serve citizens; Sixth,
applying
corporate
management
methods; Seventh, applying
achievements
of
the 4.0
industrial revolution in SMA.
2. 3. Content of SMA
The dissertation focuses on the construction and improvement of
the law on archives; Building organizational structure; Managing the
training and retraining of archivists and public employees; management
of scientific research, application of science and technology in archival
work; Inspecting, examining and settling complaints and denunciations

and handling violations of the law on archives; emulation and
commendation in archives and international cooperation on archives.
2.4. Factors affecting SMA
In order to improve the effectiveness of the SMA in Vietnam, it
is necessary to consider and evaluate the factors affecting this work,
namely: Guidelines, policies and regulations, State management
apparatus on archives, Capacity, qualifications of the contingent of civil
servants, Requests for access to information of people and
organizations increase, Progress of science, technology and Requirements
of international integration.
2.5. SMA experiences in some countries and the lessons for
Vietnam
From the model and experiences of SMA of countries in the
world, we can apply in Vietnam:
- Firstly, regarding the position of the archiving agency: In many
countries, archives agency is under the highest executive body such as the
Office of the President, the Prime Minister and the Office of the
Government. In the process of streamlining the apparatus of Vietnam, it
is possible to reorganize following this model, in order to strengthen the
position of the state management archives agency.
- Secondly, on the function of the state management agency in
charge of archives: The archives of the countries in the world perform
two functions: state management in the field of archives and direct
management of national archives. Currently, Vietnam also follows this

9


model, however, due to the existence of a parallel system of the Party
archives, it is necessary to consider and consolidate the archives, possibly

refer to the model of the archival establishment.
- Thirdly: It is necessary to consider the organization and
operation of the attached agencies and organizations. with the
advancement of electronic document management while incorporating
traditional management of paper documents.
- Fourthly, many countries have laws and regulations that define
the centralized and unified management role of the National
archives. Vietnam can learn experiences in organization and management
policies for archives; authority of archives inspectors; prohibited acts and
fines; time limit for submission of documents for archival and historical
archives; time limit for access to archives subject to state secrets and
private secrets; value of archived authentication; bringing archives abroad
... These are issues that need to be approached by the trend of
international economic integration in Vietnam .
In particular, Vietnam's archival management agencies can learn
the experience of other countries in issuing violations, a tool to ensure the
effectiveness and efficiency of SMA. Besides, implementing electronic
government management can be learned.
Chapter 3
REALITIES OF STATE MANAGEMENT OF ARCHIVES
3.1. Realities of SMA in Vietnam from 2011 to now
This chapter analyzes of SMA in Vietnam, focusing on
the following activities:
Planning, Improving
the
law; Building
organizational structure; Managing the training and retraining of
archivists and public employees; management of scientific research,
application of science and technology in archival work; Inspecting,
examining and settling complaints and denunciations and handling

violations of the law on archives; emulation and commendation
in archives and international cooperation on archives.
3.2. Findings about implementation of SMA
3.2.1. Advantages

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Firstly, the awareness of leaders at all levels about the value
and importance of archives has been significantly improved. Over the
past years, the leaders of the Party and the State have paid special
attention to archives. National Assembly Chairwoman Nguyen Thi Kim
Ngan visited the National Archives Center III on July 26, 2018 and at the
opening ceremony of the Exhibition on President Ho Chi Minh at the
headquarters of UNESCO in Paris, France on March 31, 2019. Prime
Minister Nguyen Xuan Phuc presented at the exhibition on the occasion
of the 990th anniversary of Thanh Hoa. Deputy Prime Ministers Truong
Hoa Binh and Vu Duc Dam have worked with archives agencies and
provided instructions to promote the value of archives and electronic
documents.
Besides, with the strengths of information technology and social
networks, people have known about the archives, the value of archives
and increased exploitation to serve social needs.
Secondly, the implementation of SMA has initially brought into
effect and effectiveness.
The National Archives Ordinance No. 34/2001 / PLUBTVQH10 of April 4, 2001 of the National Assembly Standing
Committee affirmed that "the archives are the heritage of the nation".
In order to carry out the task of archives management, a quite
comprehensive and synchronous system of documents on archives has
been issued, providing an important legal basis to build, consolidate and

develop archives in our country. Many legal documents have entered into
emerging issues related to the socialist-oriented market mechanism such
as the Law on Archives 2011 and a number of Decrees. Property
ownership issues (Clause 3, Article 4 of the Law on Archives),
management of personal documents, families, lineages ( Article 5 of the
Law on Archives), sale and purchase agreements documents (item c,
Clause 3, Article 5 of the Law on Archives), matters of deposit of
documents and historical archives (Clause 2, Article 25 of the Law on
Archives), the time limit for declassification of documents for
confidential documents, documents related to individuals (Article 3 0 of
the Storage Law)…
Thirdly , the unified agencies to perform the state management
of archives has been established from the central to local levels. A
network of historical archives (non-business units) is established at
central and provincial levels. The payroll of public servants and

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employees working as archivists has been step by step
strengthened; professional training and fostering were focused on and
better meet the work requirements of the authorities and society in the
current period.
Fourthly , facilities and funding for archives has been granted on
key tasks such as the renovation, upgrading or construction new
archive; procurement
of
storage
equipment; training
and

retraining; organizing document editing, digitizing documents and
applying information technology into archives.
Finally , the value of archives has been promoted at agencies,
organizations and individuals.
3.2.2. Limitations of SMA
Firstly, the policy of unified management of the National
Archives Font of the Socialist Republic of Vietnam has not been strictly
regulated in state management documents and has not been implemented
in practice with a parallel of National Archives and Communist Party's
Archives... That leads to difficulties for agencies.
Secondly , the local archives organization system is often
changed and unstable;
Thirdly, low archivist’s career status, low wage and salary regime
do not meet the needs of life; professional allowances for archives
workers have not been given adequate attention, which has
greatly affected the quality and performance of archivists.
Fourthly, in some agencies, valuable documents are being
degraded, the funding for archival operations is limited.
Fifthly, there is a lack of important legal bases on issues such as
ownership of archives, private archives, regulations for archival work in
private enterprises, domestic enterprises in Vietnam.
Sixthly, there is still a problem of management of confidential
documents' content. There exists situation where ministries, branches and
localities hire private enterprises to participate in the cataloging and
digitalization of documents with confidentiality level, leading to the loss,
and disclosure of confidential information.
Seventhly, the content of some documents is lack of unity between
Archive Law and others.
Eighthly, there do not exist sanctions as a way to force state
agencies to act in SMA.

3.2.3. Cause of limitations

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The reason leading to the limitations is the management and state
policies on the development of the archives, which still have many
shortcomings and the unstable organization of the system in the locality.
The process of international cooperation and integration in the field of
developing human resources is still lacking and has not kept up with the
integration and development process of the storage industry, as well as
the development of science and technology. There are still many
limitations in the participation of archival staff in the process of
cooperation and international integration. Lack of archives technical
experts such as: digitizing, repairing and restoring archives, preserving
electronic archives, organizing archives exhibitions, archiving media ...
The facilities, especially the equipment for preservation are still
lacking in general and need to be upgraded and developed.
These objective and subjective causes , if thoroughly considered,
will be the basis for resolving existing problems, restricting and
proposing drastic and effective solutions.

Chapter 4
SOLUTIONS TO IMPROVING STATE MANAGEMENT OF
ARCHIVES IN VIETNAM
4.1. Guiding viewpoints towards improving the quality of SMA
4.1.1. Improve the efficiency of the development strategy of
Ministry of Home Affairs and Archival Development strategy
The development strategy of Ministry of Home Affairs and
Archival Development Strategy should be renovated with the focus on

building up a contingent of professional, responsible, disciplined, and
archived public servants. Therefore, strengthening the SMA will be the
solution to successfully implement the development strategies.
4.1.2. SMA must meet the requirements of state administrative
reform and the construction of the rule of law
The overall administration reform is posed as an indispensable
and urgent requirement in the nation's construction and development. On
November 8, 2011, the Government issued Resolution 30c / NQ-CP on
the overall program of administrative reform for the period of 2011-2020.
Besides identifying administrative reform tasks, including: preparation
and reform of administrative procedures, reform of state administrative
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apparatus organization, construction and improvement of the quality of
the contingent of civil servants and public employees, reform of public
finance, modernization of the administration .
Decentralization is essentially a gradual transfer of jobs and
resources held by the central government to local governments at all
levels in a long-term, stable manner through legal documents and by-laws
to expand democracy. In the tendency of decentralizing the state
administrative apparatus at the central level, it will focus on policy
formulation, ensuring institutional unity, solving major national
problems.
Vietnam can apply a new public management model to increase
the effectiveness and efficiency of the practical operations of local
governments, such as strengthening cooperation between local
authorities, renovating the quality of public service provision. There is
still a situation where Vietnam's state agencies have overlaps in duties
and authority, lack of strategic coordination among government agencies,

and there is still a group interest when issuing decisions. Therefore, there
should be a link in the Government, towards the common interests of the
people.
Vietnam can also apply a responsibility management model:
innovating practical activities, surveying the reaction of citizenscustomers, choosing mediating as a solution to resolving owner
conflicts.. Another challenge in implementing administrative reform is
that there is still a state of indifference and irresponsibility of the civil
servants in handling the work, not defining the standards of public ethics
that cause the distrust the people in the state agencies.
4.1.3. Strengthen the SMA in accordance with the requirements
from the industrial revolution 4.0
The dissertation presents the prospects and challenges for the SMA
process in the Industry 4.0 era. The Fourth Industrial Revolution
(Industry 4.0) is becoming an indispensable development trend and has a
profound impact on the development of all areas of social life. For the
archival field, based on digital technology and the integration of smart
technologies, Industry 4.0 with the advent of "super automation" and
digital technologies, promises to create the "breakthrough" changes the
way, the process of organizing and managing archives.
The above-mentioned technology trend raises many problems that
require preparation for professional training and retraining
14


for archives and public employees. In particular, it is imperative to
provide training and retraining for civil servants and officials on new
issues when applying information technology in storage such as
digitization and database creation for the entire document. national
archives; At the same time, there are emerging issues related to copyright
of digital documents, the legality of digital documents, as well as network

security, confidentiality and preservation of document database . The
recruitment of civil servants and public employees also needs to be
renewed in the direction of recruiting people with information technology
qualifications to both promote traditional archives management
and promote access and management of electronic archives.
4.1.4. Solution to apply new public management model,
enterprise management model, enhance socialization into SMA
From the operational perspective, public and private
administration have the same criteria so it is possible to apply the same
management approaches. The question is which area is more effectively
managed? In recent years, the private sector has shown many advantages
and works effectively in an open market economy. Therefore, agencies of
state management need to change the thinking and management tools.
step to expand the scope of criticism and improve critics’ capacity.
Expanding the scope of criticism to cover the entire policy cycle and
establishing the legal status of citizens and social organizations as
independent reviewers will be the final step to complete the process.
4 .2. Solutions to improve the SMA in Vietnam
In order to improve the efficiency of state management of archiving,
the author of the dissertation proposes to implement all the following 5
solutions:
1. The first solution is: Raising awareness of archives and the
importance of archives.
2. The second solution is: Improving the system of legal documents
on archives, in which it is important to amend and supplement the
Archives Law No. 01/2011 / QH13 and promptly issue documents on
management, electronic documents.
3. The third solution is: Consolidating the system of state
management agencies in charge of archives in the direction that the
Government exercises unified state management of archives; Central

archive management agency is responsible for advising the
15


Party; responsible to the Government for performing the state
management of archives.
4. The fourth solution is: Innovating a number of issues in the state
management of archives such as elaborating direction and guiding the
implementation of legal documents; unified management of
operations; management of scientific and technological research and
application; manage the training and retraining of archives and public
employees; inspecting, examining and settling complaints and
denunciations and handling violations of the legislation on
archives; emulation and commendation in state management of archives,
international cooperation ...

CONCLUSION AND RECOMMENDATIONS
1. Conclusion
The dissertation has accomplished the stated research tasks and met
the research purposes in lines with the hypotheses and research methods.
Archives objectives are for preservation and promotion for social
service.
State management of archives is a content in the state
management work, which is the impact of security agencies,
organizations and persons in charge of state management of archives,
including
construction
and
completion
law

on
hosting; organization,; organize the management of scientific research,
application of science and technology in archiving; management of
archives and public employees; inspecting, examining and settling
complaints and denunciations and handling violations of the law on
archives and international cooperation on archives on managed objects in
order to achieve the objective of improving the efficiency and
effectiveness of management.
The dissertation is an intensive, comprehensive and
systematic scientific research project on SMA in Vietnam. Therefore, the
results of research on the theory and practice of the dissertation clarify
the concept and content of SMA in comparison with the state
management model in other countries. The dissertation has proposed
solutions to complete state management in the coming time.

16


Along with the development of the market economy, state
management of archives is increasingly appreciated because archived
information is an important information resource for management
activities. State management agencies on archives have achieved many
achievements in preserving and promoting the value of
archives. Besides, the SMA also serves other needs of social life such as
political activities, state management activities, diplomatic activities and
many other activities in society.
Many of the legal documents on archival were
initially introduced to new issues related to the socialist-oriented market
mechanism. Awareness of leaders at all levels and sectors on the position,
role,

importance
of
archives
has
been
significantly
improved. The promotion of document value has been promoted,
especially the publication and introduction of documents on the media
network, which has made the society more interested in archiving.
Besides these advantages, the great achievements of the store in
the renovation period still exists limitations. The solutions to renovate
SMA are: Raising awareness of archives and the importance of archives,
Improving the legal documents, supplementing the issuance of documents
for electronic document management; Consolidating the system of state
management agencies; Innovating a number of issues in the SMA such as
elaborating direction and guiding the implementation of legal
documents, management of scientific and technological research and
application; manage the training and fostering of public servants and
archives; inspecting, examining and settling complaints and
denunciations and handling violations of the legislation on
archives; emulation and commendation in state management of archives,
international cooperation .... Some other solutions are to apply the trend
of new public management such as increasing the grant, enhancing the
responsibility of heads, strengthening the coordination among state
management agencies on archives and heritage culture and socialization
of archives, ensuring labor safety conditions for archives.
SMA in the context of Industry Revolution 4.0 is a process to
bring archival work to the current era. In the new context, Vietnam has
many advantages to share and learn from the experience of countries in
the region and around the world. Thus SMA needs to review the

organization, staffing, application of science and technology in the

17


management to enhance the effective, efficient, modern, streamlined
background state Administration.
We hope that the initial research results obtained in the practical
work and the implementation of the dissertation will contribute modestly
to completing a step further and improving the effectiveness of the State
management of archives in Vietnam.
I would like to thank the team of scientists, officials and lecturers
of the National Academy of Public Administration for their help in my
research. Special thanks to the supervisors for always helping me in my
writing this dissertation.
Sincere thanks to the State Records and Archives Department, ,
the National Archives Center 3, and other agencies for helping.
Sincere thanks to family, friends, colleagues for encouraging and
helping me to complete the Dissertation.
Sincerely thanks !

18


LIST OF PUBLISHED RESEARCH BY THE AUTHOR
RELEVANT TO THE DISSERTATION

1. Tran Viet Hoa (2014), "Building standards, titles of public servants and
career of archives - Tasks essential in the context of implementing the
Archives Law", Archives Magazine Vietnam , (1).

2. Tran Viet Hoa (2014), "New regulations on criteria for titles of public
servants and archivists and professional titles of archival officials",
Vietnam Journal of Archives, (12).
3. Tran Viet Hoa (2018), "The need to issue regulations on sanctions for
violations in the field of archives in Vietnam today", Vietnam Journal of
Archives (10).
4. Tran Viet Hoa (2018), "Improving the effectiveness of the coordination
of state management between archives and agencies and organizations in
promoting the value of documents", Proceedings of international
workshops " Conserving photographic and archival documents-CollAsia
- Conserving Photographic and Archival Collection ", TP. Ho Chi Minh
City, November 30, 2018.
5. Tran Viet Hoa (201 9 ), " Looking back on the work of emulation in
the archives - Sometimes things feel ", Journal Archives Vietnam Nam ,
(10).
6. Tran Viet Hoa (201 9 ), " Improving management of archives in
Vietnam today ", Journal of Home Affairs University, ( 3 ).